State |
Are meeting minutes legally required? |
Legislation |
Alabama |
Yes |
Under Ala. Code § 10A-2A-16.01, stockholder and shareholder meeting minutes are a legal requirement. |
Alaska |
Yes |
Under the Alaska Corporations Code, you must write minutes for any shareholder meetings or proceedings. |
Arizona |
Yes |
In Arizona, minute-takers must keep permanent records (minutes) of shareholder meetings in accordance with Arizona Revised Statutes § 10-1601(A). |
Arkansas |
Yes |
In Arkansas, Ark. Code § 4-26-715(a) requires you to take minutes to record decisions made in shareholders’ meetings and their proceedings. |
California |
Yes |
Under California Corp. Code § 1500, you must take minutes for any shareholder meeting or proceeding. |
Colorado |
Yes |
It is a legal requirement to take meeting minutes at meetings of shareholders in Colorado, according to Colo. Rev. Stat. § 7-116-101. |
Connecticut |
Yes |
The CT Gen Stat § 33-945(a) requires minutes for any meeting of an organization's board of directors or shareholders. |
Delaware |
Yes |
According to 8 DE Code § 142, an officer must record the proceedings of meetings of shareholders. |
District of Columbia (D.C.) |
Yes |
D.C. Code § 29–313.01 requires that corporations record and save minutes for all shareholders’ meetings. |
Florida |
Yes |
In Florida, taking minutes at shareholders’, board of directors, and board committee meetings is a legal requirement. |
Georgia |
Yes |
According to Ga. Code § 14-2-1601, corporations are legally required to take and keep minutes from shareholders’ meetings. |
Hawaii |
Yes |
According to the Hawaii Business Corporation Act, all corporations in Hawaii must write shareholder meeting minutes. |
Idaho |
Yes |
All Idaho corporations must keep shareholder meeting minutes, according to Code § 30-30-1101. |
Illinois |
Yes |
Minutes are legally required to be taken and saved for any shareholders’ meetings or proceedings in Illinois. |
Indiana |
Yes |
In Indiana, corporations are legally required to take meeting minutes for all shareholders’ meetings. |
Iowa |
Yes |
In Iowa, meeting minutes are required for shareholder, board director, and board committee meetings. |
Kansas |
No |
Although Kansas has statutes requiring board member meeting minutes, there is no legal requirement to write shareholders’ meeting minutes for most corporations in Kansas. However, it is always in a company's best interest. |
Kentucky |
Yes |
In Kentucky, corporations are legally required to take minutes for all shareholder and board of director meetings. |
Louisiana |
Yes |
Louisiana legislation requires that a corporation take and keep all minutes taken at any shareholders’ meetings. |
Maine |
Yes |
Maine requires that corporations record and keep shareholder meeting minutes, according to Title 13-C, §1601. |
Maryland |
Yes |
Md. Code, Corp. & Ass'ns § 2-111(a)(2) requires minutes for all shareholder meetings and proceedings. |
Massachusetts |
Yes |
Corporations must keep meeting minutes for all Massachusetts shareholder and board of director meetings. |
Michigan |
Yes |
It is required to take meeting minutes for all shareholder, member, board, and executive committee meetings and proceedings in Michigan. |
Minnesota |
Yes |
In Minnesota, it is a legal requirement to keep minute records of all corporation shareholder meetings and proceedings. |
Mississippi |
Yes |
According to Miss. Code Ann. § 79-4-16.01, corporations must produce and keep minutes for shareholder and board of director meetings. |
Missouri |
Yes |
Corporations need to take and keep meeting minutes for proceedings and meetings of shareholders in Missouri. |
Montana |
Yes |
In Montana, all corporate actions and meetings of shareholders, board of directors, and board committees must have accompanying minutes. |
Nebraska |
Yes |
Nebraskan corporations must take and keep minutes for all shareholder meetings and proceedings. |
Nevada |
No |
Nevada legislation does not require corporations to take and keep shareholder meeting minutes. However, companies should still take minutes to provide proof of business decisions. |
New Hampshire |
Yes |
According to N.H. Rev. Stat. § 293-A:16.01(a), corporate records, including minutes for all shareholders’ meetings, must be taken and saved. |
New Jersey |
Yes |
According to section 14A:5-28(1) of the New Jersey Statutes, all New Jersey corporations must create and save minutes for shareholders’ meetings. |
New Mexico |
Yes |
N.M. Stat. § 53-11-50(A) states that corporations must take minutes for all shareholders’ meetings. |
New York |
Yes |
New York Business Corporation Law requires that a minute-taker writes minutes at shareholder meetings. |
North Carolina |
Yes |
N.C. Gen. Stat. § 55-16-01(a)(4) requires corporations to take proper meeting minutes at any board of directors, shareholders, or board committee meeting. |
North Dakota |
Yes |
According to section 10-19.1-84 of the North Dakota Code (North Dakota Business Corporation Act), records of all proceedings of shareholders must be taken and kept for three years. |
Ohio |
Yes |
You must take and keep minutes for shareholders’ meetings in Ohio, according to Ohio Rev. Code § 1701.37(A). |
Oklahoma |
Yes |
Oklahoma requires corporations to have annual shareholders' meetings, at which an officer must take minutes to record the proceedings. |
Oregon |
Yes |
Oregon corporations must have minutes written for shareholders’ meetings. |
Pennsylvania |
Yes |
According to 15 PA Cons Stat § 1508(a), corporations must take and keep minutes of shareholders’ meetings in Pennsylvania. |
Rhode Island |
Yes |
R.I. Gen. Laws § 7-1.2-1502(a) requires that corporations keep minutes for all meetings and proceedings of their shareholders. |
South Carolina |
Yes |
Corporations in South Carolina must take and save minutes for shareholder or board of director meetings. |
South Dakota |
Yes |
According to S.D. Codified Laws § 47-1A-1601, corporations are required to write and keep minute records for all shareholders’ meetings. |
Tennessee |
Yes |
Tennessee corporations must record and save minutes for all shareholders’ meetings. |
Texas |
Yes |
Texas statutes require that corporations record and save shareholders’ meeting minutes. |
Utah |
Yes |
Utah legislation requires that corporations record and keep all shareholder meeting minutes. |
Vermont |
Yes |
Corporations must record minutes for all Vermont shareholder and board of director meetings. |
Virginia |
Yes |
Virginian corporations need to take and save minutes for all shareholders’ meetings. |
Washington |
Yes |
Title 23B of the Washington Business Corporation Act requires any Washington corporation to record minutes for shareholder meetings. |
West Virginia |
Yes |
West Virginian corporations are legally required to take and keep shareholder meeting minutes. |
Wisconsin |
Yes |
Corporate shareholder meeting minutes must be taken and saved in Wisconsin. |
Wyoming |
Yes |
Wyoming statutes require that corporations record and keep minutes for all shareholders’ meetings. |