Free Residential Rental Inspection Report

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Create Your Free Residential Rental Inspection Report

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Residential Rental Inspection Report

Inspector Information

Who will be conducting the inspection with the tenant?

Inspector

Landlord

Property Manager

Sublessor

Full Name:

e.g. Jamie Taylor Lee

Add another inspector

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Frequently Asked Questions

Who is a landlord?A landlord owns the rental property and agrees to let tenants use the property in exchange for rent.Who is a property manager?A property manager acts as an agent on behalf of the landlord. Their main responsibilities are to manage the rental property and communicate with the tenants.What is a sublessor?A sublessor is someone who is already renting the property and in turn sublets the property to a new tenant (a.k.a sublessee).

Your Residential Rental Inspection Report

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RENTAL INSPECTION REPORT

Inspection Date: _____________________, ________

Inspection For:

				Move-In

				Move-Out

Rental Property Information
Address: ____________________________________________________________

Inspector Information
Landlord Name: __________________________
Phone: (_____) ______-_________
Email: _______________________________________

Tenant Information
Name: __________________________
Phone: (_____) ______-_________
Email: _______________________________________

Agent name (if tenant unavailable for inspection): __________________________
Forwarding address (after move-out): _____________________________________________________________

Rental Property Condition
With the tenant (or their agent) present, examine and record the condition of the property in the fields below. Make sure to test and demonstrate the testing procedure for all smoke alarms and carbon monoxide detectors and show where any fire extinguishers are stored.

Area	Condition at Move-In	Condition at Move-Out
Keys and controls e.g. front door key, garage door remote
Safety Equipment e.g. smoke alarm, fire extinguishers, etc.

Repairs to be Completed

Tenant's Initials Acknowledging Completed Repair	Description of Repair	Date Fixed

Acceptance of Inspection Report

				The Tenant(s) listed below AGREE that this report fairly represents the condition of the rental property and that the smoke and carbon monoxide alarms were tested in my presence and their testing procedure was explained to me.


				The Tenant(s) listed below DO NOT AGREE that this report fairly represents the condition of the rental property for the following reasons:


				_______________________________________________________________________ _______________________________________________________________________

________________________
Tenant #1 Name (Print)

______________________
Tenant Signature

_______________________
Date Signed

__________________________
Landlord Signature

_______________________
Date Signed

Damage Noted During Move-Out Inspection

Tenant's Initials Acknowledging Damage	Description of Damage

Acceptance of Inspection Report

				The Tenant(s) listed below AGREE that this report fairly represents the condition of the rental property.


				The Tenant(s) listed below DO NOT AGREE that this report fairly represents the condition of the rental property for the following reasons:


				_______________________________________________________________________ _______________________________________________________________________

________________________
Tenant #1 Name (Print)

______________________
Tenant Signature

_______________________
Date Signed

__________________________
Landlord Signature

_______________________
Date Signed

Authorization for Deduction (If Applicable)

The Tenant(s) listed below agree to the following deductions:

Amount Deducted	Description of Deposit (e.g. security, pet, etc.)

________________________
Tenant #1 Name (Print)

______________________
Tenant Signature

_______________________
Date Signed

__________________________
Landlord Signature

_______________________
Date Signed

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Last Updated December 27, 2023

Written by

Cindy Pereira

Cindy Pereira, BA, MFA

Cindy Pereira joined the LawDepot team as a Marketing Writer in 2023. She has over five years of experience through her previous time spent in the print and publication industry and by ...

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Connell Parish, BA, JD

Connell Parish is a Legal Writer for LawDepot. Connell completed his undergraduate and law degrees at the University of Alberta and particularly enjoyed researching various legal topics...

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Kyle Adam is a seasoned content creator, editor, and SEO specialist with over four years of experience. Presently, he serves as Senior Marketing Writer and Editor at LawDepot. Holding a...

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What is a Residential Rental Inspection Report?

A Residential Rental Inspection Report documents the condition of a rental property before a tenant moves in and after a tenant moves out.

The purpose is to list any property damage before and after a tenancy so the landlord or property manager knows what repairs the most recent tenant is responsible for. A Residential Rental Inspection Report also provides tenants with the confidence that they will not be blamed for issues that predate their tenancy.

A Residential Rental Inspection Report is also known as a:

Home inspection checklist
Pre-rental inspection checklist
Post-rental inspection checklist
Rental inspection checklist
Move-in checklist
Move-out checklist

Who should use a Residential Rental Inspection Report?

Some jurisdictions, like Washington State, require landlords, property owners, and property managers to fill out a Residential Rental Inspection Report at the beginning and end of each new tenancy when renting out any type of residential rental property. This includes:

Single-family attached or detached homes
Apartments, condos, duplexes, or townhouses
Basement suites or rooms

What information do I need for a Residential Rental Inspection Report?

To help you create your Residential Rental Rental Inspection Report, provide the following information in our questionnaire:

The property type
The property address
The inspection date
The property’s architectural features
The information of the landlord, property manager, or sublessor
The tenant’s information

LawDepot’s questionnaire is customizable and allows you to add additional comments and property details to suit your report’s needs.

How do I complete a rental inspection checklist?

Once you have a rental inspection checklist, you’re ready to conduct the inspection with the tenant. Let’s take a look at completing a pre-rental (move-in) and post-rental (move-out) checklist.

Move-in inspection

During a move-in inspection, both the landlord and tenant should be present. Try to conduct the walkthrough together, noting any existing damage to aspects of the property. Potential damages could include:

Damaged windowsills, blinds, doors, or frames
Scratches or marks on the floors or walls
Stained carpets
Holes in the walls

Make sure to record all pre-existing damages in the Residential Rental Inspection Report.

Move-out inspection

Ideally, tenants should be present for the move-out inspection. However, in the event that the tenant is unable to attend, the landlord should still perform the inspection. The landlord or property manager and tenant can inspect the property together if both are available.

This aims to determine if any new damages occurred due to negligence, vandalism, violation of lease terms, or failure to report maintenance issues and if the tenant is at fault.

Please note that regular wear and tear of the property is not considered at-fault damage.