Last updated March 15, 2024
Written by
Zack Dean Zack Dean, BComm
Zack Dean is a professional writer, editor, and communications specialist with six years of experience. He graduated from Canada’s MacEwan University with a Bachelor of Communication St...
Reviewed by
Alan Collins Alan Collins, BCL
Alan Collins is a Legal Writer and Custodian of Records for LawDepot and a member of the Alberta Law Society. Interests in literature, language and history are what prompted him to stud...
|
Fact checked by
Rebecca Koehn Rebecca Koehn, BSc, MFA
Rebecca Koehn has been working in content creation and editing for over ten years and search engine optimization for over five years. Koehn is the Content Marketing Manager for LawDepot...
What is a Cleaning Services Agreement?
A Cleaning Services Agreement outlines the terms and scope of work between a cleaning service provider and a client.
Residential and commercial cleaning companies commonly use a Cleaning Services Agreement when dealing with homeowners, office managers, real estate agents, and building management companies.
Independent contractors like housekeepers and janitors can also use a Cleaning Services Agreement for a wide range of services, such as:
- Carpet cleaning
- Gutter cleaning
- House cleaning
- Window cleaning
A Cleaning Services Agreement is also known as:
- Maid Service Agreement
- Cleaning Services Contract
- Housekeeping Agreement
- Residential Cleaning Services Contract
- Janitorial Services Contract
Why should I have a Cleaning Services Agreement?
A Cleaning Services Agreement is a valuable document for the contractor and client because it sets the terms and conditions of their arrangement. Each party can reference the contract if a dispute over the agreement’s details ever arises.
The agreement is also legally binding and protects the interests of the contractor and client. A Cleaning Services Agreement creates a paper trail for contractors and companies that helps them keep a record of all their clients and jobs.
How do I write a Cleaning Services Agreement?
You can easily create a customised Cleaning Services Agreement by filling out LawDepot's questionnaire. Using our template will ensure you complete all the necessary steps:
Step 1: Specify the Cleaning Services Agreement’s duration
Start your Cleaning Services Agreement by specifying the duration the agreement will last between the contractor and client. Your options are:
- Single project: until the project is complete
- For a fixed term: until a specified date
- Indefinitely: service is ongoing
Step 2: Describe the cleaning services the contractor is providing
Describe the cleaning services the contractor is providing the client. Include the address where the cleaning services are required and when the cleaning will take place.
Refer to the parties as "Contractor" and "Client" since these defined terms are used consistently throughout the agreement.
Step 3: State the cleaning contractor’s and client’s details
Your Cleaning Services Agreement needs to include the cleaning contractor’s and client’s details. Provide their names and addresses, and specify whether each party is an individual or company.
Step 4: Provide the billing details
Your Cleaning Services Agreement needs to specify essential billing details, such as:
- Rate of pay: Flat fee, or hourly, weekly, monthly, or annually rates.
- Deposit: A payment the client makes upfront to the contractor before the work begins. It’s usually 10 to 50% of the total contract amount.
- Payment schedule: The contractor can be paid weekly, monthly, at the end of the contract, or when certain stages are complete. The appropriate schedule depends on the duration of the contract.
- The interest rate on late payments: Up to 25% per year on unpaid sums is considered a reasonable late payment charge.
Step 5: State how much notice is needed to end the agreement
Agreements lasting for indefinite periods need a clause that outlines the conditions necessary to terminate the arrangement. With fixed-term or project-based contracts, you can decide whether to include a notice period for either party to end the contract early.
State how much written notice one party needs to provide to the other party in order to end the Cleaning Services Agreement.
The amount of required notice will likely depend on the duration of the agreement. Seven days is usually sufficient notice for most short-term contracts. However, 15 to 30 days' notice is more appropriate if the arrangement is for more than a few months.
Step 6: Specify if the client will reimburse the contractor for expenses
Some cleaning jobs might require additional purchases on the contractor’s part. Specify if the client will reimburse the contractor for additional expenses.
State in your agreement which purchases the client will cover if they will be reimbursing the contractor for expenses.
If the contractor is likely to encounter confidential information about the client during their work, include a clause in your Cleaning Services Agreement that states how long the contractor is obligated to not reveal the private information (e.g., indefinitely or until the end of the agreement).
Step 8: Include additional clauses
If there is any relevant information relating to the cleaning services the contractor is providing the client that hasn’t been covered, you can write the additional clauses into your agreement.
Step 9: Sign the agreement
Have the contractor and client sign the agreement to complete it.
The agreement doesn't require witnesses, but it can be a good idea to include them in case the validity of the contract is ever challenged.