Free Bill of Sale

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Create Your Free Bill of Sale

Answer a few simple questions
Email, download or print instantly
Just takes 5 minutes

Bill of Sale

QGBillOfSale

What is Being Sold?

Motor Vehicle

Equipment

Watercraft

Animal

Personal Property

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Your Bill of Sale

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Motor Vehicle Bill of Sale

IN CONSIDERATION of ___________________ of ____________________ (the 'Purchaser') providing $____________ NZD, which includes all sales taxes (the 'Purchase Price'), the receipt and sufficiency of which consideration is hereby acknowledged to ______________________ of ____________________ (the 'Seller'), the Seller SELLS AND DELIVERS the Motor Vehicle to the Purchaser.

PURCHASE PRICE: The Purchaser will pay the Purchase Price to the Seller by cash.

MOTOR VEHICLE: The Seller will sell and deliver to the Purchaser the following motor vehicle (the 'Motor Vehicle'):

Make: ________________________
Model: __________
Year: __________
Body Type: __________
Vehicle Identification Number (VIN): ________________________
Odometer Reading: __________ kilometres
Warrant of Fitness expiry date: 27 February 2025

WARRANTIES: The Seller warrants that the Motor Vehicle is free of any liens and encumbrances and that the Seller is the legal owner of the Motor Vehicle. The Seller also warrants that the Seller has the full right and authority to sell and deliver the Motor Vehicle and that the Seller will defend the title of the Motor Vehicle against any and all claims and demands. No other warranties either express or implied by law are made with respect to the Motor Vehicle.

'AS IS' CONDITION: The Purchaser acknowledges that the Motor Vehicle is sold 'as is'. The Seller expressly disclaims any implied warranty as to fitness for a particular purpose and any implied warranty as to merchantability. The Seller expressly disclaims any expressed or other implied warranties.

WORKING ORDER: Any warranty as to the condition or working order of the Motor Vehicle is expressly disclaimed by the Seller.

MANUFACTURER'S WARRANTY: Any disclaimer of warranties by the Seller in this Bill of Sale will not in any way affect the terms of any applicable warranties from the manufacturer of the Motor Vehicle.

LIABILITIES: The Seller does not assume, nor does the Seller authorise any other person on the behalf of the Seller to assume, any liability in connection with the sale or delivery of the Motor Vehicle.

INSPECTION: The Purchaser accepts the Motor Vehicle in its existing condition given that the Purchaser has either inspected the Motor Vehicle or was given the opportunity to inspect the Motor Vehicle but chose to not inspect it.

Both the Seller and the Purchaser will notify the New Zealand Transport Agency of the change of ownership for the Motor Vehicle within five (5) days after the sale.

This Bill of Sale will be construed in accordance with and governed by the laws of New Zealand.

SIGNED, SEALED, AND DELIVERED this ________ day of ________________, ________.			_____________________________ ______________________ (Seller)

Odometer Disclosure Statement

I, ______________________ of ____________________ (the 'Seller'), STATE AND DECLARE that the odometer of the following vehicle (the 'Motor Vehicle') reads as follows:

Make: ________________________
Model: __________
Current Odometer Reading: __________ kilometres
Body Type: __________
Vehicle Identification Number (VIN): ________________________

I CERTIFY that to the best of my knowledge the odometer reading as stated above reflects the actual kilometres of the Motor Vehicle and that the odometer of the Motor Vehicle was not altered, set back, or disconnected while in my possession, and I have no knowledge of anyone else doing so.

SIGNED, SEALED, AND DELIVERED this ________ day of ________________, ________.			___________________________ Seller: ______________________ Address: ____________________

Receipt of original copy is hereby acknowledged by ___________________.			___________________________ Purchaser: ___________________ Address: ____________________

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Last Updated February 5, 2025

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What is a Bill of Sale?

A Bill of Sale is a legal document that details the private sale of personal property between a buyer and a seller. It records the ownership transfer and outlines key information such as the date, price, and description of the sold item.

As a seller, you’re usually the one to create a Bill of Sale. Both you and the buyer should retain a copy of the document.

A Bill of Sale is also known as a:

Proof of purchase
Sales receipt

What is an “as-is” Bill of Sale?

An as-is Bill of Sale determines that a buyer accepts purchasing an item in its current condition despite any flaws.

Without an as-is clause, the seller could be responsible if the buyer discovers something wrong with the item after the sale. Additionally, sellers cannot intentionally hide known defects of the item they’re selling. So, having an as-is clause protects you, the seller, when the buyer agrees to purchase the item in its current state.

If there is any dispute regarding the item's condition in the future, the as-is Bill of Sale will help prove that the buyer knowingly purchased it with its flaws or need for repair.

LawDepot’s template automatically includes an as-is clause to help protect your sale.

When do I use a Bill of Sale?

A Bill of Sale is used when selling personal property in a private sale and should be completed once you receive the full payment.

You should also create a Bill of Sale when giving certain items as gifts. For example, if you’re gifting your used car to your son, you should still create a Bill of Sale for insurance and registration purposes. In these instances, you can set the sales price at $1.

A Bill of Sale is not suitable for selling a service. If you’re providing services to a client, you’ll need to use a Service Agreement, such as a Cleaning Services Agreement or a Catering Contract, to create the terms and conditions between you and a client. Then, follow up with an invoice for payment where needed.

What can I use a Bill of Sale for?

LawDepot’s user-friendly template allows you to create a Bill of Sale when transferring the ownership of personal property. Items you’re selling can include:

Motor vehicles (e.g., cars, trucks, vans, and motorcycles)
Trailers and RVs
Watercraft (e.g., boats and jet skis)
Animals and livestock (e.g., horses, cattle, and dogs)
Personal items (e.g., phones, clothing, and jewellery)
Household items (e.g., furniture and kitchen appliances)
Mobile or manufactured homes
Equipment
Firearms
Artwork

It’s important to note that a Bill of Sale cannot be used to purchase real estate, a business, or company shares.

Reasons to use a Bill of Sale

You should use a Bill of Sale as it provides evidence of a transaction. Though verbal agreements can be binding, having a written record can protect you and the buyer.

This document can assist in ensuring that there are no misunderstandings or future issues regarding the sale.

In New Zealand, there are fewer rights for buyers during a private sale than when buying from a business. However, if a dispute arises the buyer still has some protection under the Contract and Commercial Law Act 2017 if the item is misrepresented. If a dispute occurs, you can prove the price, condition of the item, and the buyer’s acceptance of those terms using your Bill of Sale.

In addition, a Bill of Sale proves the buyer paid for the item and is now its owner. Depending on the property, the buyer may need to obtain the title to the property or confirm that the item is legally in their possession. For example, if you’re selling a left-hand drive vehicle to a fellow car collector, they can use a Bill of Sale as proof of ownership to register the vehicle.

Lastly, you or the buyer may also need a Bill of Sale for future tax purposes.

How do I write a Bill of Sale?

LawDepot’s questionnaire lets you create a Bill of Sale that you can download as a PDF to print and sign. First, select the type of item you’re selling. This can be a motor vehicle, equipment, watercraft, animal, or other kinds of personal property. Then, complete your document with the following steps:

1. Give details of the item being sold

A Bill of Sale must have thorough details about the item being sold. For example, if you’re selling a boat, you must include information like the make, model, and hull identification number (HIN).

The more information you provide, the better. Adding features about the item will also strengthen the documentation for an as-is Bill of Sale. This can help if there is any issue regarding the condition or features of the item at a later date.

2. Include the seller and buyer details

Next, include the names and addresses of both you and the buyer. If either party is a company, you should include its incorporated name rather than its trade name.

3. Add payment details

Follow with including all the payment details for the sale. This includes:

Price
Sales tax
Payment method (i.e., cash, bank cheque, Promissory Note, electronic funds transfer, etc.)

If the item being sold has any loans or liens, they must be included in your Bill of Sale. The seller will have to accept responsibility for anything outstanding on that item.

4. Provide final details

You can include any additional clauses that may be necessary for your sale. Even though LawDepot’s template automatically includes an as-is clause, you can specify if there are any other particular repairs or faults to the item to make a stronger agreement.

Finally, add your signing details. This will include the signing date if you have one arranged already. You can also include the number of witnesses you’ll have when you sign the document.

In some jurisdictions, the buyer isn’t required to sign a Bill of Sale. You can check with local requirements or ask a lawyer to see if the buyer must also sign. Alternatively, you can still have them sign for best practice.