Use LawDepot’s Vehicle Lease Agreement template to create a document for a fraction of the cost of an attorney. Simply answer our user-friendly questionnaire to customise the template to your situation and jurisdiction.
A clear and specific vehicle description typically includes:
- Whether its use is primarily for business or personal purposes
- Whether it’s new or used
- Body type (e.g., sedan, semi-truck, ute, etc.)
- Year (e.g., 2022, 2023)
- Make (e.g., Toyota)
- Model (e.g., Hilux)
- Colour (e.g., black)
- Vehicle Identification Number (VIN)
What’s a VIN?
All vehicles are assigned a unique 17-character VIN ("vehicle identification number" or chassis number) when they're manufactured. To find this number, check your driver’s side door, accident reports, insurance records, or repair work orders.
Step 2: Add party details
Your document must include information about the lessor and lessee:
- Whether they’re an individual or organisation
- Full names
- Addresses
Step 3: State any warranty and insurance terms
If needed, you can apply two types of warranties to the lease:
- A manufacturer’s warranty comes with the original purchase of a vehicle. If there’s still coverage, state how many years are left on the warranty.
- A supplementary warranty may be available when the owner (or a third party) provides a warranty for repairs. This warranty may take effect when the manufacturer’s warranty expires, and it may last until the end of the lease term. If your agreement includes a supplementary warranty, state how much it will cost the lessee.
In most jurisdictions, auto insurance is a legal requirement. So, your Vehicle Lease Agreement should state the:
- Minimum insurance coverage
- Maximum deductible on fire, theft, and collision
- Gap coverage (if applicable)
What’s gap coverage?
It covers the difference between what the insurance company says the car is worth, and what the lessee would have to pay under the lease if the vehicle is destroyed. This stops the lessee from having to pay further charges.
Step 4: Customise your lease terms
Consider how these key terms may (or may not) apply to your situation:
- The lease length
- The allowable limit of kilometres (e.g., unlimited or a specified amount)
- Pricing information such as the vehicle’s value, any added fees (e.g., late fees, cleaning fees, etc.), a down payment (optional), the lease rate, payment schedules, pre-authorised payments, security deposits, and taxes
- An option to purchase
- Obligations should either party end the lease early
Step 5: Prepare to sign
You can use the “Additional Clauses” section to write a unique term that wasn’t already addressed in the questionnaire. In most cases, this won’t be needed. Consult a lawyer if you need more support about applying terms and conditions to your contract.
When you’re ready, execute your Vehicle Lease Agreement by having the lessor and lessee sign the document.