LawDepot’s user-friendly template lets you customise an Equipment Rental Agreement for your specific state or territory. Our questionnaire prompts you to include the following information:
1. Equipment details
Giving precise information about the rental item is essential for an agreement. These details are needed in case either party disputes the use and condition of the equipment. You’ll need to include:
- Equipment description (e.g., year, make, model, serial number)
- Approximate value of the equipment
- Equipment use restrictions (e.g., care and management required, proper use)
Providing these details is important to create a strong agreement. Recording the details is also helpful in case the equipment has to be replaced.
2. Rental specifics
It’s crucial to specify each party’s obligations during the rental period. This includes the following:
- Pick-up or delivery of the rental equipment
- Return of the equipment
- Repairs (i.e., specify if the hirer is responsible for maintaining and repairing equipment)
An agreement should also include the total loss. This means the hirer is to reimburse the owner either the casualty value, the market value, or the piece of equipment entirely if the item is lost or damaged.
Including these key details in your agreement will protect the hirer and owner throughout the rental process and ensure they follow through with their responsibilities.
3. Rental fees
Next, specify the length of the rental period. It lets the hirer have the rental dates in writing for their scheduling while ensuring the owner gets their equipment back for the next hirer or their personal use.
Additionally, having the rental fees in writing gives clear instructions for the hirer and can clarify any issues either party may have regarding fees. This includes:
- Payment frequency (i.e., monthly or weekly)
- Rental prices
- Taxes
- Late payment terms (i.e., grace periods or interest on late fees)
- Damage deposit
4. Additional rental terms
LawDepot’s Equipment Rental Agreement template allows you to include additional terms that may apply to your agreement, such as:
- A purchase option that allows the hirer to have the opportunity to purchase the equipment at the end of the rental period
- A renewal option for the hirer to extend their agreement and rental
- Assignment options that allow the hirer or owner to transfer the lease to a new party
- Tax responsibilities for the hirer
- Any warranties for the equipment (e.g., the hirer agrees that the equipment is for their personal use only or the owner affirms the equipment is in good working condition)
Depending on your jurisdiction and the kind of rental equipment, the hirer may need their own insurance. For example, renting a vehicle or heavy-duty equipment may require insurance for public liability and property damage. Check your state or territory laws for insurance requirements.
5. Party details and signing
To finalise your agreement, include the hirer and owner's name and contact information. You can select a signing date or leave the date open if you don’t have a date set